§ 30-143. Accompanying documents.

(a)

Preliminary title report issued by a title insurance company licensed in the state within the proceeding 30 days, including Schedules A and B covering all property within the plat boundaries and associated with off-site improvements.

(b)

Assurances will be required (as defined in article III of this chapter) for the completion of improvements required by article IV of this chapter, or as required by the board.

(c)

Conditions, covenants, and restrictions, or other restrictions or agreements proposed by the applicant for the lots and parcels in the subdivision that are held "in common" or held by the developer, and require maintenance by an entity other than the county. Unsigned copies are acceptable for review; however, the signed, original document must be received, upon request, prior to scheduling the final plat for consideration by the board of supervisors. The county does not and will not enforce conditions, covenants and restrictions for any purpose under any circumstance.

(d)

Construction improvement plans prepared, signed, and sealed by project engineer, for all on-site and off-site improvements required of the applicant, prepared in accordance with adopted county standard specifications, and other county-adopted standards per section 30-142. Subdivisions subject to division 6 of this article require improvement plans that reflect the increased design and improvement standards of that section.

(e)

Project engineer's sealed and signed cost estimate for the construction of all on-site and off-site subdivision improvements. Any improvements not included in the cost estimate must be demonstrated to be complete through the submittal of letters of completion from the utility or service providers, as detailed in subsection (k) of this section, or by the submittal of certified record drawings (as-builts) for non-utility/service improvements.

(f)

All required approvals from the state department of environmental quality (as outlined under section 30-145(2)), the county environmental health division county flood control district, Army Corps of Engineers (if necessary), and all other reviewing agencies.

(g)

Lot area sheets, if areas are not included on the plat, in the form of a memorandum, signed and sealed by a qualified registrant of the state, showing the total area of the subdivision and of each lot and parcel. Lots and parcels under one acre are to be shown in square feet. Lots and parcels one acre and greater are to be shown in acres, to the nearest hundredth of an acre.

(h)

Document(s) in which the applicant makes clear provision for perpetual maintenance of any private roadways, public or common parcels, easements or other such elements that may be proposed. The applicant is responsible for providing for the perpetual maintenance of all such parcels and property unless and until such time as the county accepts the maintenance. The applicant's provision for the required maintenance must be included in agreements for a property owners association or other legal entity.

(i)

Any on-site or off-site subdivision improvements required by article IV of this chapter or by the board of supervisors, for which a cost is not included in the engineer's cost estimate, shall be completed by the applicant and witnessed by the submittal of record drawings prior to scheduling the final plat for consideration by the board of supervisors. Each on-site or off-site utility or service improvements for which a verifiable cost is not included in the engineer's cost estimate, a letter from all service and utility providers serving the site stating that the construction of those improvements and services has been completed, to their satisfaction, and expressing no objection to the subdivision shall be submitted to the director prior to scheduling the final plat for consideration by the board of supervisors.

(j)

The fully executed, durable, reproducible original of the final plat; submitted only at the request of the director.

(k)

Review fees as detailed in the adopted fee schedule. Fees are required with the each submittal of the final plat according to the fee schedule.

(l)

Recording fees, as required by the county recorder's office. Fees of the county assessor's office are to be submitted to the director, upon request, following the board of supervisors approval of the final plat, and are to include recording fees for any approved, accompanying documents.

(m)

Articles of incorporation for any association proposed. Upon review and approval by the county, the developer shall record in the county any such articles, prior to the recordation of the final plat.

(n)

Separate instruments of dedication or granting to the public. Where separate instruments are required or proposed for on-site or off-site dedications or grantings, these must be submitted to the director with the initial submittal of the final plat, or prior to consideration of the final plat by the board of supervisors. All dedications and easements shall include a legal description prepared by the project surveyor. Upon review and approval by the county of such separate instruments of dedication or granting, and upon notice of such approval to the applicant, the applicant must record the separate instrument with the county recorder, and reference the document(s) of record on the final plat. It is the responsibility of the applicant to arrange scheduling with the county for required acceptances of separately-established public rights-of-way or easements, by the board of supervisors. Any board acceptance of public rights-of-way or easements established by separate instruments must be effected prior to the recordation of the final plat.

(o)

Letters of authorization/power-of-attorney. Owners, or parties having any title interest in the property being subdivided, must authorize in written, notarized form the agents which are intended as signatories of the final plat or any supporting separate documents, such as, but not limited to, a certificate of corporate resolution. In addition to the requirements of section 30-140(a)(17), five copies and one original durable power-of-attorney shall be provided, if the signatory is the attorney-in-fact for an individual or individuals owning the subdivision property, or having any title interest.

( Ord. No. 2001-01 , § 3.11(F), 2-20-2001; Ord. No. 2004-04 , § 3.11(F), 12-6-2004; Ord. No. 2007-05 , § 3.11(F), 9-4-2007; Ord. No. 2010-06 , § 3.8(F), 4-5-2010)